Procurement & Contracts Manager Ref: 23-22

Job Description

Job summary


4 (subject to Job Evaluation)

Responsible To:

Assistant Director, Contracts and Operations

Responsible For:

4 x Contracts & Procurement Officers

1 x Contracts & Procurement Support Officer

Job Purpose:

To actively focus on ensuring Breckland, South Holland, South Norfolk, Broadland and other councils achieve value for money through their procurement activities and management of contracts. This will be achieved through the management of the team and hands on delivery of major tenders and contract negotiations

Location of Job:

Elizabeth House, Dereham (and other offices at partner councils as required)

Directorate/ Service Area:

Contracts and Operations / Contracts & Procurement

Description of duties

Primary Functional Objectives of the Role:

  • To lead a shared procurement service hosted by Breckland Council but delivering services to multiple councils, including:
    • Breckland, South Holland, South Norfolk and Broadland and any other councils that join the shared service.
  • Deliver an effective and compliant procurement function ensuring that all councils:
    • Achieve financial savings.
    • Reduce environmental impact. 
    • Increase social value.
    • Have efficient working practices through their use of supplier spend and through the effective management of their supply chains.
  • To provide contract management support for major contracts and seek resolution to contract disputes.
  • To ensure that all procurement and contract matters comply with all relevant legislation and policies.
  • To develop and manage a team of professional staff.
  • To ensure all supplier spend offers value for money through the design of effective procurement solutions that achieve long term savings, efficiencies and wider benefits in accordance with the Corporate Plans at all councils.
  • To deliver the procurement service plan, ensuring the delivery of procurement targets and projects to time, quality and lower cost.
  • To contribute as required to the development and implementation of regional and national procurement strategies that assist in the delivery of improved financial and business performance.
  • To be the key point of contact for senior managers for all procurement, contract management and supplier related issues. The post holder will be responsible for providing relevant, compliant and pragmatic advice in accordance with the councils' Contract Procedure Rules, central government guidelines, best practice examples, and relevant Legislation.
  • To deliver high value, business critical procurements.
  • To ensure there is effective contract management activity in place at all councils.
  • To identify the most suitable procurement strategy for spend categories including frameworks, specialist, niche and construction contracts, and be able to guide and advise the councils on the most suitable contract utilisation.
  • Use all opportunities to work with other public sector organisations on a collaborative basis to lead in the delivery of transparent, compliant, value for money procurement lifecycle.
  • To act as an ambassador for the service both internally and externally providing expert advice on procurement and contract matters.
  • Develop officer skills and expertise to be able to manage low value tendering or quotation activity.
  • Actively managing their own career development through the use of user groups, forums, Government updates and CIPS. Sharing this expertise through training and mentoring.
  • To ensure compliance with Contract Procedure Rules and all relevant legislation, ensuring value for money and developing / maintaining the Contract Register.
  • To manage the procurement toolkits and tendering templates ensuring these are kept up to date.
  • To work closely with all councils' departments to establish good working relationships and improve cost effectiveness.
  • Uphold and promote the values and behaviours of Breckland Council and apply these as applicable to the other councils to help them achieve their strategic ambitions.
  • To take responsibility for their own performance and participate positively in development activities and contribute to the development of others. 
  • In order to secure the best possible service to the public or the welfare of their colleagues, all employees may from time to time be asked to undertake appropriate duties which fall outside their usual area of responsibility. Employees are expected to respond positively to such requests
  • The post holder will be responsible for budget management of the team's budget, they will also be responsible for the delivery of significant efficiency savings through improved contract management and procurement exercises
  • In order to secure the best possible service to the public or the welfare of their colleagues, all employees may from time to time be asked to undertake appropriate duties which fall outside their usual area of responsibility. Employees are expected to respond positively to such requests

Primary Line/Performance Management Objectives of the Role:

Line management responsibility, including:

  • Regular one to ones.
  • Appraisals.
  • Workload allocation and management.
  • Recording of any sickness absence and holiday on the council's HR information system.
  • Professional development for the following posts:
    • 4 x Contracts & Procurement Officers.
    • 1 x Contracts & Procurement Support Officer.

Manage, mentor, support and develop the contracts and procurement team to broaden expertise and skills in the delivery of the function.

Primary Leadership Objectives of the Role:
  • The post holder is required to make judgements and provide professional advice on the appropriate procurement route to follow and to negotiate on the councils' behalves to deliver the best value for money from the councils' contractual arrangements.
  • They will be required to conduct high level analysis of the councils' spend on third party goods and services, full scoping out and legal and policy impacts, and advise key stakeholders of any potential implications.
  • The post holder is required to be a highly effective communicator that is able to communicate complex information in the most suitable way that is accessible to individuals at all levels of the organisation; to include, Chief Executive, Executive Directors, Senior Managers, Team Leaders, Officers and Elected Members.
  • They will be required to effectively challenge and negotiate with contract providers on complex and emotive issues such as contract price and service quality.

This job description is not exhaustive.

The job description outlines the current position and will be subject to review in the light of development within the service. This will be in consultation with the post holder, as detailed in your Contract of Employment.

Last updated: 27/09/2022 14:22:27