What this Privacy Notice covers
Your privacy is very important to Breckland District Council.
Breckland District Council is the Data Controller responsible for the personal information you may provide in relation to complaints about district and parish councillors.
Our Data Protection Officer can be contacted by phone on 01362 656870, via email: email@example.com or by writing to us at Legal Services, Breckland District Council, Elizabeth House, Walpole Loke, Dereham, Norfolk, NR19 1EE.
In certain circumstances we may commission an investigation by an independent investigator who is not employed by the Council, and they will be given access to your data as part of that process. If we do appoint an independent investigator, they will be obliged to handle your data in accordance with the Council's instructions.
Why we need your personal data
Your information will be used as evidence during the investigation of your complaint in order to enable the Council's Monitoring Officer to assess whether the councillor has breached the relevant council's Code of Conduct. The legal basis for processing your data is Article 6.1(c) of the General Data Protection Regulations - in that the Council has a legal duty to investigate complaints that a councillor may have breached the relevant Code of Conduct. This legal duty is set out in the Localism Act 2011.
How your data is used
We will only use your data for the specific purpose of investigating your complaint and making an assessment as to whether the councillor in question may have breached the Code of Conduct. If there is considered to have been a breach, we will also use your information when deciding whether any sanctions should be applied and if so the nature of the sanction.
In order to investigate your complaint, we will usually share your data with the councillor that you have made your complaint against, the clerk of the parish council (if your complaint relates to a parish councillor), any witnesses to the incident (if corroborating evidence is required), and a person appointed by the Council as an 'Independent Person' who, by law, is required to be consulted as part of the investigation. In certain circumstances, we may also have to share your data with the Police.
How long the information is kept for
We will keep your complaint and all associated details for six years, at which point the information will be securely destroyed.
You have the right to access your data and to correct any inaccuracies.
In some circumstances, rights under GDPR may not apply where to do so would likely prejudice proper discharge of the Monitoring Officers responsibilities.
For further details of your rights please contact the Data Protection Officer or go to ourwebsite for a more detailed explanation
Last updated: 26/02/2021 13:24:23