Neighbourhood Plan Privacy Notice

What this Privacy Notice covers

Your privacy is very important to Breckland District Council.

Breckland District Council is the Data Controller responsible for the personal information you may provide in relation to Strategic Planning (Planning Policy).  Our Data Protection Officer, Mark Stinson, can be contacted by phone on 01362 656870, via email: or by writing to us at Legal Services, Breckland District Council, Elizabeth House, Walpole Loke, Dereham, Norfolk, NR19 1EE.

Your data will be processed by our Partners, Capita PLC of [Registered Office] 30 Berners Street, London, W1T 3LR Registered in England (opens in a new window)

Why we need your personal data/what do we collect

The types of personal information we collect may include:

  • Basic personal information including name, address and contact details;
  • Information relating to expressed opinions or intentions in respect of neighbourhood plan consultations

Your information will be used to keep you informed about Neighbourhood Plans.

The legal basis for processing your data is Article 6.1(c) of the General Data Protection Regulations that processing is necessary for compliance with a legal obligation to which the Council is subject, namely the Town and Country Planning Act 2012 and The Neighbourhood Planning (General) Regulations 2012 (as amended).

How your data is used

The Council primarily only hold your name, address and email for the purposes of keeping you informed about our Neighbourhood plan.

How long the information is kept for

The council will process the information you provide in a manner that is compatible with the GDPR.  We will endeavour to keep your information accurate and up to date and not keep it for longer than is necessary.

We will normally retain your details throughout the process of consulting on Neighbourhood Plans.  Once a Neighbourhood Plan has been made and any period of statutory challenge has passed we will destroy the data within a period of 2 months.

Your rights

You have the right to access your data and correct any inaccuracies.  For further details of your rights please contact the Data Protection Officer or go to ourwebsite for a more detailed explanation

Please see our website for our fullPrivacy Policy

Consent Guidance

As a Local Authority there should be very few occasions where our lawful reason of processing is by way of consent.  This is because the majority of our functions require us to process personal data either because we have a Legal Duty, or we have a Legal Power to do so (in the public interest or in our official authority). There are other lawful reasons, including for the performance of a contract, however, if those lawful reasons for processing to do not apply to the tasks we are undertaking then it will be necessary to obtain the data subjects consent to process their personal data.

The reason we process data must be stipulated within our Departmental Privacy Notice/s.

If we process by way of consent, the consent obtained must:

  • Be in writing
  • Freely given (offering individuals genuine choice and control)
  • Specific, clear and concise (a positive opt-in). Vague or blanket consent is not enough
  • Not by way of pre-ticked boxes or any other method of consent by default.
  • Informed (Keep separate from other terms and conditions)
  • Unambiguous
  • Name any third parties who will rely on the consent.
  • Make it easy for people to withdraw consent and tell them how.
  • Be retained as evidence as to who, when, how, and what you told people.
  • Be kept under review, and be refreshed if anything changes.
  • Not be a precondition to access a service.

Consent to process special categories of personal data must be explicit.

There are will be occasion when whilst we do not process by way of consent, we require specific consent to further share the personal data.  Again where this is necessary this must be stipulated within our Departmental Privacy Notice/s and must be in writing, freely given, specific, informed and unambiguous (a clear affirmative action). 


Last updated: 22/09/2021 12:25:46