Job Applications - Privacy Notice

What this Privacy Notice covers

Your privacy is very important to Breckland District Council.

Breckland District Council is the Data Controller responsible for the personal information you may provide in relation to applying for a job. Our Data Protection Officer can be contacted by phone on 01362 656870, via email: or by writing to us at Legal Services, Breckland District Council, Elizabeth House, Walpole Loke, Dereham, Norfolk, NR19 1EE.

Your data may be processed by Public Sector Partnership Services Ltd (PSPS), formerly known as Compass Point Business Services, a company owned by East Lindsey and South Holland District Councils.

PSPS's Data Protection Officer can be contacted via email:, by phone on 01507 613303, or in writing to Data Protection Officer, Public Sector Partnership Services Ltd, Tedder Hall, Manby Park, Louth, Lincolnshire LN11 8UP.

This privacy notice applies to all job applicants, whether you apply for a role directly or indirectly through an employment agency.

Why we need your personal data

Your information will be used to process your job application and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job.

We may also need to process data from job applicants to respond to and defend against legal claims.

In some cases, we need to process data to ensure that we are complying with our legal obligations. For example, we are required to check a successful applicant's eligibility to work in the UK before employment starts.

You are under no statutory or contractual obligation to provide data during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all. The legal basis for processing your data is Article 6.1(b) of the General Data Protection Regulations, as processing is required for the performance of a contract, or Article 6.1(c) as processing is necessary for compliance with a legal obligation, under The Safeguarding Vulnerable Groups Act 2006, the Equality Act 2010, the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 and the Human Rights Act 1998.

We may process information about whether applicants are disabled to make reasonable adjustments for candidates who have a disability. This is for equal opportunities monitoring purposes and/or to carry out our obligations and exercise specific rights in relation to employment practices.

Where it is necessary to process Special Category data, such as personal data revealing your racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, genetic data, biometric data or other data concerning your health or sexual orientation this is processed under Article 9.2(b) of the General Data Protection Regulations. This is on the basis that processing is necessary for the purposes of carrying out the obligations, exercising specific rights in the field of employment and providing for appropriate safeguards for your fundamental rights and interests.

How your data is used

During a recruitment process we collect a range of information about you. This includes:

  • your name, address and contact details, including email address and telephone number;
  • details of your qualifications, skills, experience and employment history (paid and/or voluntary);
  • psychometric or other aptitude test results appropriate to the post
  • information about your current level of remuneration,
  • whether you have a disability for which the organisation needs to make reasonable adjustments during the recruitment process;
  • information about your entitlement to work in the UK; and
  • equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief which is separated from the application form and used for monitoring purposes only

We may collect this information in a variety of ways. For example, data might be contained in application forms, CVs, covering statements, emails from you, or collected through interviews or other forms of assessment.

We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only if a job offer has been made to you and only if you have provided referee details.

Data will be stored in a range of different places, including on our computer system and on e-mail, particularly if any correspondence has been entered into with you by e-mail.

We will not use your data for any purpose other than the recruitment exercise for which you have applied.

We will not share your data with third parties unless your application for employment is successful and we make you an offer of employment. We may then share your data with your former employers to obtain references for you and the Disclosure and Barring Service to obtain necessary criminal records checks (see Disclosure & Barring Service Privacy Notice for further information). If you have applied for a Statutory Officer position, we will share your data with our Elected Members.

We will not disclose your personal information to third parties for marketing or sales purposes or for any commercial use, and we will not use your personal data in a way which may cause you harm.

How long the information is kept for

If your application for employment is unsuccessful, the organisation will hold your data on file for one year after the end of the relevant recruitment process. At the end of that period, your data is deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment for the time period outlined in the Human Resources, Careers and Employment Privacy Notice.

Your rights

You have the right to access your data and correct any inaccuracies.  For further details of your rights please contact the Data Protection Officer or go to ourwebsite for a more detailed explanation 

Please see our website for our fullPrivacy Policy

Last updated: 22/03/2021 14:50:54