Private Sector Housing Privacy Notice

What this Privacy Notice covers

Your privacy is very important to Breckland District Council.

Breckland District Council is the Data Controller responsible for the personal information you may provide in relation to Private Sector Housing services and any other information obtained by Breckland District Council in order to provide those services.  Our Data Protection Officer can be contacted by phone on 01362 656870, via email: or by writing to us at Legal Services, Breckland District Council, Elizabeth House, Walpole Loke, Dereham, Norfolk, NR19 1EE.

Your data obtained as a result of Disabled Facilities Grants may be processed by Norfolk County Council, Care and Repair of King's Court, Chapel Street, King's Lynn, Norfolk, PE30 1EX, and their chosen Contractors

Your data may be processed by Compass Point Business Services (East Coast) Ltd (CPBS) a company which is owned and controlled by East Lindsey and South Holland District Councils.  Compass Point's Data Protection Officer can be contacted by phone on 01507 613303, via email:, or in writing to Data Protection Officer, Compass Point Business Services, Tedder Hall, Manby Park, Louth, Lincolnshire LN11 8UP.

Why we need your personal data

Your information may be used for processing home loan applications, grant aid applications, identifying ownership/interest of land, caravan site licence applications, HMO applications and other housing applications.  The legal basis for processing your data is Articles 6.1(c) or 6.1(e) of the General Data Protection Regulations, in that the Council has statutory duties and powers to provide services provided by the Private Section Housing Team. These legal duties and powers are set out in the following legislation:

  • Animal Health Act 1981
  • Control of Horses Act 2015
  • Horse Passport Regulations 2009
  • Caravan Sites and Control of Development Act 1960
  • Mobile Homes Act 2013
  • Environmental Protection Act 1990
  • Building Act 1984
  • Home Energy Conservation Act 1995
  • Housing Acts 1985 - 2004
  • Housing and Planning Act 2016
  • Housing, Grants and Construction Act 1996
  • Local Government and Housing Act 1989
  • Protection of Eviction Act 1977
  • Smoke and Carbon Monoxide Alarm ( England) Regulations 2015
  • The Management of Houses in Multiple Occupation ( England ) Regulations 2006
  • The Redress Schemes for Letting Agency Work and Property Management Work (requirement to belong to a scheme etc) ( England ) Order
  • Criminal Justice and Public Order Act 1994
  • Health Act 2006
  • Local Government ( Miscellaneous Provisions) Act 1976
  • Prevention of Damage by Pests Act 1949
  • Police and Criminal Evidence Act 1984
  • Public Health Acts 1875 - 1961
  • Public Health ( Control of Disease ) Act 1984
  • Regulation of Investigative Powers Act 2000

How your data is used

Your data is used to process your application, enquiry or request for service.  The council has a duty to protect the public funds it administers and may use information held about you for all lawful purposes, including, but not limited to,

  • prevention and detection of fraud,
  • matching data with electoral registration records and
  • protecting public funds in investigating misuse of public money

We may also share this information with other bodies responsible for detecting and preventing fraud or auditing and administering public funds as required by law.

We may pass your information to other agencies or organisations such as HM Revenues and Customs, and debt enforcement agencies, as allowed by law.

We may check information you have provided or information about you that someone else has provided, with other information we hold. Sources of information include landlords, letting agents, estate agents, medical professionals, care homes and other Councils.

We may also get information about you from certain third parties, or give them information to ensure the information is accurate and to prevent/detect crime and protect public funds.  This includes Credit Reference Agencies, Police, Electoral Registration, HMRC and Land Registry.

We may share information with other organisations such as Citizens Advice, where we have your consent and it is in your interest.

We will not disclose your personal information to third parties for marketing or sales purposes or for any commercial use, and we will not use your personal data in a way which may cause you harm.

How long the information is kept for

Your data will be retained for 6 years following the conclusion of an investigation, legal proceedings, processing of an application or the provision of information. 

Where necessary to process any special category personal data we do so under Article 9.2(d) of the General Data Protection Regulations; in the course of our legitimate activities with appropriate safeguards in place.  We will not share this special category data without your consent.

Your rights

You have the right to access your data and correct any inaccuracies.  For further details of your rights please contact the Data Protection Officer or go to ourwebsite for a more detailed explanation.

Please see our website for our fullPrivacy Policy.

Last updated: 03/03/2021 15:56:36