Data Protection Act

The Data Protection Act 1998 and any subsequent amendments regulates the way in which personal information about individuals is obtained stored, used and disclosed. 

Individuals have the right to see the data stored about them, to require modifications of the data if it is wrong and in certain cases, to compensation. It applies to data held on computer or in a manual filing system. The Act provides conditions for the processing of any personal data and makes a distinction between personal data and 'sensitive' personal data.

Data Protection Registrations

The Data Protection Act 1998 requires every data controller who is processing personal information to register with the Information Commissioners Office (ICO), unless they are exempt.

Breckland Council as an authority and our Councillors are registered as Data Controllers, to view our registrations please refer to the Information Commissioner's Office website:Information Commissioners Office

Please click on the title below for further information

Information about yourself

Breckland Council uses a wide range of personal information to deliver its services and has a set of information security policies and guidelines for staff to ensure that we comply with the Data Protection Act.

What are my rights under the Data Protection Act?

You are entitled to be told if any personal information is held about you AND if so to be given a description of the information; told what we are using your information for; told who we share your information with (this may be a general description or we may name specific organisations).

How do I find out what information Breckland Council holds about me (Subject Access Request)?

You will need to make a 'Subject Access Request' which must be made in writing and using our Subject Access Request form.

When will I receive a response to my request?

We must respond to your request within 40 calendar days from the date that we have received your request, fee and proof of identity.

Can I use email to make a subject access request?

No, because you need to provide original proof of identity/authority and you cannot do this by email.

What can I do if access is not granted to me?

Although there are some limited circumstances in which access can be withheld, access should normally be provided to you.

Who do I contact if I have another question?

Statutory Information Officer

Information About Other People

Breckland Council uses a wide range of personal information to deliver its services and have a set of information security policies and guidelines for staff to ensure that we comply with the Data Protection Act.

Can I make a request for personal information about someone else?

Yes. However, we need to be absolutely sure that they have authorised you to make the request on their behalf and require a written declaration and signed by that person.

I work for a police force and require personal information, what do you need from me?

We are happy to aid you in your enquiries if we are able, however, we will need you to complete an ACPO DPA s29 authorisation form first.

I work for an organisation other than the police, can I make a request for personal information?

Yes. We require the request in writing, by letter or e-mail, clearly specifying the name of the individual concerned, the purpose for which you require the information and stating which legislation and / or Data Protection Act exemption you believe would permit us to disclose the information you are requesting.

Can I request information about a deceased person?

The Data Protection Act only applies to identifiable living individuals.

Will any information be withheld?

In principle individuals have access to all personal information held about them; however, there are a few exceptions.