Versions of the register

Using information received from the public, registration officers keep two registers:

• The electoral register to ensure only eligible people can vote, or for limited purposes specified in law as set out below.
• The open register (or 'edited register') which is an extract of the electoral register.

The personal data in both of the registers must always be processed in line with data-protection legislation.

The electoral register

The electoral register lists the names and addresses of everyone who is registered to vote in public elections. 

The register is used for electoral purposes, such as making sure only eligible people can vote, and for limited purposes specified in law, such as:

• Detecting crime (such as fraud).
• Calling people for jury service.
• Credit checking.

Who uses the electoral register?

• Election staff, political parties, candidates and holders of elected office use the register for electoral purposes.
• Your local council and the British Library hold copies that anyone may look at under supervision. A copy is also held by the Electoral Commission, the Boundary Commissions (which set constituency boundaries for most elections), and the Office for National Statistics.
• The council can use the register for duties relating to security, enforcing the law and preventing crime. The police and security services can also use it for law enforcement.
• The register is used when calling people for jury service.
• Government departments may buy the register from local registration officers and use it to help prevent and detect crime. They can also use it to safeguard national security by checking the background of job applicants and employees.
• Credit reference agencies can buy the register. They help other organisations to check names and addresses of people applying for credit. They also use it to carry out identity checks when trying to prevent and detect money laundering.

It is a criminal offence for anyone to supply or use the register for anything else.

The open register

The open register is an extract of the electoral register but is not used for elections. It may be purchased by any person, company or organisation, and used for any purpose. For example, it is used by businesses and charities to confirm name and address details. 

Your name and address will be included in the open register unless you ask for them to be removed. Removing your details from the open register will not affect your right to vote.

Who uses the open register?

• Businesses checking identity and addresses of people who apply for their services, such as insurance, goods hire and property rental, as well as when they shop online.
• Businesses selling age-restricted goods or services, such as alcohol and online gambling, to meet the rules on verifying the age of their customers.
• Charities and voluntary agencies. This could include helping to maintain contact information for those who have chosen to donate bone marrow, or to help people separated by adoption to find each other.
• Charities, in order to help with fundraising and contacting people who have made donations.
• Debt collection agencies when tracing people who have changed address without telling their creditors.
• Direct marketing firms when maintaining their mailing lists.
• Landlords and letting agents when checking the identity of potential tenants.
• Local councils when identifying and contacting residents.
• Online directory firms to help users of websites find people, such as when reuniting friends and families.
• Organisations tracing and identifying beneficiaries of wills, pensions and insurance policies.
• Private sector firms to verify details of job applicants.

Opt out of open register

You canrequest to opt out of the Open Register using our online form.

Unable to find what you are looking for or have a general enquiry? Please contact us via our online form.

Contact details

Electoral Services
Breckland Council
Elizabeth House
Walpole Loke
Dereham
Norfolk
NR19 1EE

Email the Elections Team (elections@breckland.gov.uk)